IV. Participant will demonstrate knowledge of the components of the TRIM process

   TRIM Process - Schedule Training

The development of a functional and efficient schedule is critical to the implementation of a well planned inservice offering. The inservice planners can insure a smooth flow of activity from initial planning of training objectives through the actual delivery of training by carefully and systematically translating training activities into operational schedules.

The following format has been developed to assist you in the schedule building process. It is suggested that the inservice planning teams begin by moving through the sequence in a step by step fashion. As teams become more experienced in developing schedules, it may be possible to short cut the process; however, it is strongly recommended that the sequence be followed somewhat rigidly in initial training efforts to insure that all necessary details be accounted for.

• Refer to the team's completed Planning Worksheet for Training.
• As a team you will need to discuss both the planned training and evaluation activities and determine what your team sees as the most logical order for these events to occur.
• List each training and evaluation activity in the order of planned occurrence under 'Activity' on the Inservice Training Schedule form.

Step 2.

• As each training and evaluation activity is reviewed, the team needs to identify any materials and/or equipment necessary to carry out the activity.
• List all the pieces of equipment (overhead projector, VCR, videotape, etc.) and materials (handout 'X', overheads, butcher paper, etc.) for each activity in the 'Materials/Equipment Required' column.

Step 3.

• Once the sequential listing of training and evaluation activities has been completed, an estimate of required time needs to be assigned to each.
• Enter the amount of time estimated for each activity in the "Time Required" column.

Step 4

• At this point, the blocks of time assigned to each activity need to be translated into specific hour-minute segments.
• The planning teams, at this point, will need to ascertain how much time is available for the inservice, as well as start and stop hours. For example, a six hour inservice would probably begin at 9:00 a.m. and end at 4:00 p.m. with an hour for lunch. Therefore the first entry in the 'Day/Hour' column would be 9:00-
• Enter the hour-minute allocations in the "Day/Hour" column.

Step 5

• The final, and very important, step in the scheduling process is the assignment of staff to the scheduled activities.
• The planning team will need to be aware of who the available staff are.
• It's suggested that at least two different staff by involved in the inservice delivery. Four is the maximum number suggested in order to maintain continuity and an even flow during the session.
• It is advisable to keep an eye on preceding and following activities so that a given staff has time buffers to prepare or gather materials, etc.
• List, by name, the assigned staff for each time block and activity under the "Assigned Staff" column.